BSBWHS605 Develop Implement and Maintain WHS Management Systems Sample Assignment

Plan containing outcomes of consultation

In order to ensure that the WHSMS and its accompanying documentation will meet the needs and expectations of all Pitstop employees across Victoria, NSW and Queensland, you are piloting your WHSMS implementation in the Wollongong, NSW service station. Pitstop Wollongong is the service station with the most WHS incidents to-date, with a representative workforce of relatively new employees and with only a few long-serving staff.

Pitstop workplace current (pre-WHSMS) operations

Store activities list the following activities are carried out at Pitstop.

Employees

Ongoing activities

Serve customers.
Resolve issues associated with use of petrol or LPG pumps.
Heat pies.
Receive and store frozen and refrigerated food items.
Banking notes and cash register balancing.
Mop and clean floors.

Once-a-day activities

Clean all forecourt pumps.
Pick up all rubbish on the forecourt.
Replace water and supplies on the forecourt.
Change display board prices.
Move stock from reserve to retail shelves.

Weekly activities

Measure the fuel volumes in the underground storage tanks.
Receive deliveries of LPG and Petrol.
Receive and store retail products.
Reorganise reserve stock.
Stock take inventory items on forecourt, shop and reserve.

Store Managers

Ongoing activities

Monitor employees under supervision.
Aid employees where required.
Coach/train employees.
Induct new employees.
Provide reports to senior management as requested.

Daily activities

Sales, inventory and banking reports for General Managers.

Yearly activities

Performance Review and Development Program (PRDP).

Wollongong store employee skills

Employee	Comments
Store Manager	1 year managerial experience. Not sure how WHSMS could integrate with existing systems. No idea how to use the pie oven; otherwise familiar with all store procedures. Adequate knowledge of all safety procedures but unsure of risk assessment process. Certificate IV in Training and Assessment. 2 years training experience. No first aid training. Good knowledge of WHS legal framework. Good written and verbal communication skills. Can write reports.
Shift Manager 1	18 months experience – 6 months as shift manager. No formal training experience; provides informal training to new staff. No first aid training. No understanding of performance measures. No previous managerial experience. Can use the pie oven. Adequate knowledge of safety and emergency procedures. Limited knowledge of WHS legal framework – originally from UK. Excellent verbal communication but poor written communication skill
Shift Manager 2	5 years’ experience. Competent in all aspects of working in a petrol station. Can use pie oven. Adequate knowledge of safety and emergency procedures. No knowledge of WHS legal requirements. Good written and verbal communication skills.
Cashier 1	2 years’ experience. Competent in all aspects of working in a petrol station. Some experience with other pie ovens. Adequate knowledge of safety and emergency procedures. Adequate knowledge of WHS legal requirements. Good written and verbal communication skills
Cashier 2	18 months experience. Can use all in store equipment safely, but unsure of outdoor safety procedures. Adequate knowledge of emergency procedures. Can use pie oven. No knowledge of WHS legal requirements. Poor written and verbal communication skills.
Cashier 3	12 months experience. Competent in all aspects of working in a petrol station. No idea how to use the pie oven. No knowledge of safety procedures, but adequate knowledge of emergency procedures. No knowledge of WHS legal requirements. Good verbal communication but poor written communication skills
Cashier 4	6 months experience. Not yet competent in all aspects of working in a petrol station. No idea how to use the pie oven. Adequate knowledge of safety and emergency procedures. No knowledge of WHS legal requirements. Good written and verbal communication skills.
Cashier 6	3 months experience. Not yet competent in all aspects of working in a petrol station. Can use pie oven. No knowledge of safety or emergency procedures. No knowledge of WHS legal requirements. Good verbal communication but poor written communication skills.

Draft risk assessment and control procedure

Main Types of Risk	Managing the Risk
Fuel Storage	Control Measures
The storage of petrol may pose several risks: Fire/explosion, environmental damage, health effects when handled by individuals.	Adherence to legislative requirements contained in the Dangerous Substances (Retail and Private Petroleum Stores) Regulations of 1979, S.I. 311 of 1979 and when appropriates other appropriate legislation following industry best practice. Ensure all staff are adequately trained (retain training records) Storage tanks and dispense pumps are adequately maintained and monitored Appropriate wet stock management procedures are used Identify hazardous areas and control all sources of ignition - use appropriate warning and hazard signs.
Vehicle Movement	Control Measures
There is considerable movement of cars and other vehicles on the forecourt which could lead to accidental collision with structures, people and other vehicles.	Devise a safe system of traffic movement, e.g. a one-way system for entering and exiting the forecourt. Display clear information/warning signs setting out the traffic control arrangements. Provide sufficient designated parking areas close to the shop and away from the pumps. Provide mechanical protection to vulnerable structures such as fuel tanks and liquified petroleum gas (LPG) storage areas.
Hazardous Substances	Control Measures
Some items of stock and chemicals used in the car wash and for general cleaning can be harmful. Exposure to them through use, accidental spillage or leaks, can cause respiratory problems, dermatitis or chemical burns.	Store all hazardous chemicals in their original containers. Obtain information on all substances stored and used in the premises from manufacturer’s hazard data sheets. Train staff and provide appropriate protective clothing
Manual Handling	Control Measures
The removal of access covers to storage tanks, moving LPG cylinders and positioning of large cleaning fluid containers may cause back injury or muscular strains	Eliminate all unnecessary manual handling. Train staff in proper lifting techniques. Provide suitable equipment e.g. keys for lifting manhole covers. Avoid lifting items which are too heavy - use a trolley or castors where possible.
Slips, trips and falls	Control Measures
In Winter, snow and ice on the forecourt can present a risk to pedestrians from falling and from skidding vehicles. Fuel and oil spillages on the forecourt can present a slipping hazard	Supplies of industrial salt mixed with fine gravel should be kept and spread on the forecourt during icy conditions and also used promptly to absorb and clean up any fuel or oil spill. Staff should be trained on how to deal with minor fuel spillages
Electricity	Control Measures
Accidents are mainly due to misuse of, or badly maintained, equipment and there is an increased risk of electric shock when using equipment externally in a wet environment e.g. commercial vacuums and car washes.	Electrical installation must be certified by a competent electrician every three years All electrical equipment used out of doors should be suitably insulated and should be supplied through a circuit protected by a 30 mA Residual Current Device. All electrical switchgear controlling machinery should be clearly labeled and readily accessible at all times. Ensure that the electrical installation used for mechanical car washes is suitable for a wet environment and has adequate protection from mechanical damage, considering the complexity of the moving parts. Fit a readily accessible emergency stop button to mechanical car washes.
Fire Risks	Control Measures
Obstructed exits e.g. by stock and/or accumulations of packaging can prevent escape and provide fuel for fires	Keep all escape routes and fire exits clear and make regular checks to ensure that this is the case. Clear rubbish regularly (remember sand used for cleaning or containing petrol spills will be flammable and should be disposed of safely, by a hazardous waste disposal company if necessary)
Violence to Staff	Control Measures
Robbery of goods or cash may place staff at risk of violence	Consider the use of closed circuit television, panic alarms and other security measures e.g. the use of pay windows at night.
Compressed Air Systems	Control Measures
The main risks arise from abuse of this equipment and from over inflation of vehicle tyres	Make sure that the air system is located within sight of the shop attendant to ensure constant supervision. Display clear information on the use of the air system e.g. the driver should check the correct tyre pressures. Train staff in the safe use of the equipment.

Planning

Hazard identification planning, risk / risk assessment and risk / risk control.

the Wollongong store overall approach to identifying, assessing and controlling their health and safety risks and risks is outlined in the 'WHS Risk Management Procedures' online from Pitstop Pty Ltd Policy.

Legal requirements and more

The health and safety team at work has identified the legal and health and safety laws applicable to Pitstop Pty Ltd, such as law, code of practice and Australian standards, and has a library for access by all employees. Health and safety teams in the workplace continue to store online database of chemicals. To access the data security sheet Health and safety legal requirements will be updated by law review, such as the Work Cover NSW website and participation in forum workshops and programs run by state or local government agencies. Like Work Cover NSW

Objectives and goals

Health and safety goals, planning, planning, hazard identification, risk / risk assessment, and risk / risk management. the Wollongong store overall approach to identifying, assessing and controlling health and safety hazards. Their safety and associated risks are described in the online 'WHS Risk Management Procedures' from Pitstop Pty Ltd Policy.

Legal requirements and more

The health and safety team at work has identified the legal and health and safety laws applicable to , the Wollongong store such as laws, codes of practice and Australian standards, and for access by all employees. Health and safety teams in the workplace continue to store online database of chemicals and to access data security sheets. Health and safety legal requirements will be updated by law review, such as the WorkCover NSW website and participation in forum workshops and programs run by state or local government agencies. Like WorkCover NSW

Objectives and goals

Health and safety goals for planning, planning, hazard identification, risk / risk assessment, and risk / risk management. The Wollongong store overall approach to identifying, evaluating and controlling hazards to health and safety. Their safety and associated risks are described in the online 'WHS Risk Management Procedures' from Pitstop Pty Ltd Policy.

Legal requirements and more

The health and safety team at work has identified the legal and health and safety laws applicable to Pitstop Pty Ltd, such as law, code of practice and Australian standards, and has a library for access by all employees. Workplace health and safety teams continue to store online chemical databases (OCID) and Chemwatch to access the MSDS. Health and safety legal requirements will be updated. By checking legislation such as the WorkCover NSW website and attending forum workshops and programs run by state or local government agencies. Jobs like WorkCover NSW

Objectives and goals

The health and safety goals of the University are outlined in the WHS 2013-2016 Work Plan. The Executive has accepted and adhered to the recommendations of the OHS Management System Audit 2009/2010: "Health and Safety goals and targets are included in the planning. The work of every agency every year. "

WHS management plan

The WHS plan is the basis for each agency in the health and safety plan to set goals and local goals. As stated before, all of these agencies, including their health and safety plans, listed in the WHS program, management has accepted and adhered to recommendations from the OHS Management System Audit 2009/2010: "Health goals and goals. And security is included in the operational planning of every agency on an annual basis. "

WHS management plan

Action

Data source

Pitstop Pty Ltd identifies and allocates financial and physical resources to effectively utilize health and safety management systems in the workplace (WHSMS). These resources are intended to allocate budgets to the health and safety team at work and to the overall budget of each agency.

Responsibility and responsibility

Workplace Safety and Security Policy, Documentation and Communication, Responsibility, and Responsibility of Pitstop Pty Ltd, Executive Members, Head of Unit, Manager, and Staff Supervisor.

Health and safety managers in the workplace are responsible and empowered to ensure that the WHSMS requirements are set up, installed and maintained in accordance with the Occupational Health and Safety Management System AS / NZS 4801: 2001. WHSMS Performance Report to Pitstop Pty Ltd for review and basis for WHSMS updates.

Training and ability

the Wollongong store has consulted with its staff to identify training needs related to effective work activities, as well as health and safety training.

Pitstop Pty Ltd determines the training capabilities and experience that employees and others need to secure their jobs at work. Job description describes specific features and capabilities. (Including legislative requirements). The annual performance management process also identifies the need for training. There are situations where training is required and special features such as staff must work. There are specific training for additional health and safety roles, such as Emergency Guard, First Aid Officer and Safety Support Officer.

The annual health and safety training curriculum is listed in the HRM training calendar and organized and implemented on demand.

Consultation

The consultation between Pitstop Pty Ltd and its employees is an integral part of effective workplace health and safety management. Pitstop Pty Ltd advises its employees to engage in decision making regarding their work. Work on safety and systems designed to ensure the health, safety and welfare of employees. Employee engagement at all levels is important for ensuring a safe workplace.

Pitstop Pty Ltd is confident that it is sharing information related to health, safety and welfare with employees. To provide employees with the opportunity to express their views and participate in timely resolution of health, safety and welfare issues in the workplace. And the views of employees are valued and taken into account.

The primary means of consultation is the Health and Safety Representative (HSR's) established under the Health and Safety at Work Act.

Communication

WHS documents, Pitstop Pty Ltd's health and safety policies and other relevant health, safety and welfare information will be communicated to the contractor and visitors through the following media:

Website Health and Safety at Work

Mail and email targeted to employees.

Employee health and safety orientation programs

Health contractors, safety projects and solicitation.

Assignment Guide

Student Information

Safety Guide and Safety Procedures

Safety sign

Report

Pitstop Pty Ltd measures and reports on health and safety performance on a regular basis through:

Health and Safety at Work

Accident and Hazard Incident Report

Health, Safety and Injury Management Report

Health and safety assessment report per head

WHSMS Health and Safety Checkup

Report injury to insured workers compensation.

Document

Pitstop Pty Ltd has many WHSMS documents for employees on the Workplace Health and Safety website. Policy papers and procedures are developed when new laws are enacted, new research process changes, or trends outlined in the report. Accident and hazard issues and periodic reviews to ensure that they are current. Community consultation occurs during the development or review process. Guidance on relevant documentation is available through the Workplace Health and Safety website.

Documentation and control

Central WHSMS documents are saved using standard templates and document control processes. Documentation will be retained on the Workplace Health and Safety website. Changes to the document will be emailed to the employee. Any document that is considered uncontrolled. Policies are regularly reviewed by consultation with relevant stakeholders and approved by the CEO. All policies are approved by and the date recorded in the document.

Operational Risk Management

Pitstop Pty Ltd's risk identification and risk control procedures and assessment of the effectiveness of control measures are provided in the WHS Risk Management Procedures and can be found on the Workplace Health and Safety website.

Measurement and evaluation

Inspection and Measurement

Pitstop Pty Ltd has a comprehensive program for tracking and measuring operations and core activities. Include testing and inspection requirements for the operation of buildings, equipment / machinery and equipment, necessary services, waste disposal, chemical activities, radioactive materials / sources and equipment subject to the WHS and the law. Other related health surveillance is carried out according to potential needs. Insufficient light and low humidity / high sound.

Incident investigation, correction and protection

Pitstop Pty Ltd's "WHS Risk Management Procedures" provides step-by-step procedures for reporting accidents and hazards. Accident, accident and hazard forms can be found on the Health and Safety Workplace website. History, accident and hazard reports are maintained by the health and safety team and used for analysis and reporting. Three times a year and included in the annual report to Pitstop Pty Ltd and Council. This information is also used to identify areas to be covered during the annual planning process. Protected actions have been reviewed by the health and safety team to ensure they are completed and effective.

Checking at work

Periodic inspections of all workplaces are carried out. Once the check is completed by the security support staff, the note will be forwarded to the head of the agency for corrective action and follow-up.

Recording and recording management

Sanitary and safety records are maintained in accordance with the Pitstop Pty Ltd records management process. Legal requirements include the treatment of all accident and hazardous accident reports and the confidential filing of workers compensation records. Examples of records maintained by health and safety workplaces include orientation and training. Audit and testing report And chemical database

Monitoring the WHS Management System

Pitstop Pty Ltd is periodically conducting a comprehensive internal audit using the Safety MAP monitoring tool to assess the effectiveness of the WHSMS / Safety MAP tool management, covering all aspects of health and safety planning; Implementation, monitoring and measurement And management review The WHSMS internal audit unit operates on a yearly basis with a three-year rotation to cover all departments.

Management review

Health and Safety Team at Work Prepares Annual Reports for Executives on Health and Safety Management (WHSMS). The report provides essential information on the performance of WHSMS so that it can continually review WHSMS to ensure that The on-site system continues to meet the needs of Pitstop Pty Ltd.