BSBPMG522 Undertake Project Work Task 3 Sample Assignment

Budget Variation Report

Project Name: New Company Standards Program for Max Lionel Realty

Income

Budget

Actual

% Variation

Project Investment

$15.000,00

$10.000,00

-33%

Total Income: $10.000,00

Expense

Budget

Actual

% Variation

Team Manager

$1.500,00

$1.200,00

-20%

Team WHS Consultant

$1.300,00

$1.000,00

-23,07%

Team CPA

$1.300,00

$1.000,00

-23,07%

Team Lawyer

$1.300,00

$1.000,00

-23,07%

$800,00

$500,00

-37,5%

$800,00

$500,00

-37,5%

$800,00

$500,00

-37,5%

$800,00

$500,00

-37,5%

Consult with several people of the Legal Department of Max Lionel Realty to create develop and inform agents of legal and ethical code (particularly with respect to WHS and anti-discrimination legislation) and any standards or codes of conduct followed by the organization

$1.400,00

$1.000,00

-28,57%

Workshops and training material to promote high standards in professional conduct

$1.250,00

$1.000,00

-20%

Online material, mail and phone calls to inform clients, tenants, and potential tenants of MLR`s commitments

$650,00

$250,00

-61,53%

Presentation material do support company strategic companies

$500,00

$200,00

-60%

Online material, flyers and workshops to promote cultural diversity in the workplace

$700,00

$400,00

-42,86%

Subtotal

$13.100,00

$9.050,00

-30.92%

Contingency (+10%)

TOTAL

$14.410,00

$9.955,00

-30.92%

Project Title:

New Company Standards Program for Max Lionel Realty

Project Client:

Max Lionel

Date Version:

28/02/2017

Project Sponsor:

Max Lionel

Project Manager:

File Name:

Project NCSP

Roles and Responsibilities:

Roles

Names

Responsibilities

Project Client/Owner

Max Lionel

Analyze the changes, review the results, make sure this project serve as basis to new projects

Project sponsor

Max Lionel

Analyze the changes, review the results, make sure this project serve as basis to new projects

Project Manager

Arrange meetings to show results, handover reports, post-project review report.

Project team members

Review and analyze results and contribute to future projects.

Review and analyze results and contribute to future projects.

Review and analyze results and contribute to future projects.

Steering committee/ working party

-

Provide advice and recommendations.

Project Title:

New Company Standards Program for Max Lionel Realty

Project Client:

Max Lionel

Project Sponsor:

Max Lionel

Project Manager:

File Name:

Project NCSP

Handover Report

Initial overall objectives

This project intended to implement a program that promoted changes in the company standards. We aimed to promote a better workplace and in the future and if everything is correct, it was expected that Max Lionel Realty would be sawn as an Employer of Choice Company.

Agreed changes to objectives

The Team Manager and the team members felt that, even though we had obstacles regarding the budget and time, we would deliver exactly what we proposed initially.

Final agreed deliverables

Item

Budgeted cost

Final cost

Schedule date

Final date

Creating, developing and informing agents of legal and ethical code (particularly with respect to WHS and anti-discrimination legislation) and any standards or codes of conduct followed by the organization

$1,300.00

$1,300.00

31/03

31/03

Promoting high standards in professional conduct

$1,150.00

$1,150.00

10/04

10/04

Informing clients, tenants and potential tenants of MLR’s commitments

$550.00

$550.00

15/04

15/04

Support company strategic directions (Throughout the project)

$400.00

$160.00

05/05

05/05

Promoting cultural diversity in the workplace (Throughout the project)

$600.00

$600.00

30/05

30/05

Analyze the effectiveness of the project by developing questionnaires and surveys

$200.00

$120.00

10/06

10/06

Develop a document containing all the new procedures the company will be taking

$150.00

$30.00

20/06

20/06

Total

$4.350,00

$3.910,00

Issues summary

Item

Strategy

Project Budget

Adapt the budget in a way that didn’t affect the project, lowering the rates in partially equally way.

Project Time

Adapt the delivery dates to make sure that are no delays in the project.

Team member performance

Give personal support to John and provide training to help him and align him with the rest of the team, fill the knowledge and skill gaps.

Project Manager                                          Project Sponsor                                             Project Client

Project Title:

New Company Standards Program for Max Lionel Realty

Project Client:

Max Lionel

Project Sponsor:

Max Lionel

Project Manager:

File Name:

Project NCSP

Post-Project Review Report

Name of project: New Company Standards Program for Max Lionel Realty

Date and location of meeting: 03/03/2017

Names of attendees: Project Sponsor, Team Manager and Team Members

Overview by Project Manager: Brief summary of highlights and achievements, etc.

Met

Missed

Partially met

Comments

Project goal/s

This project intends to implement a program that promotes changes in the company standards. We aim to promote a better workplace and in the future, if everything is correct, it is expected that Max Lionel Realty be seen as an Employer of Choice Company

X

Objectives/deliverables

Creating, developing and informing agents of legal and ethical code (particularly with respect to WHS and anti-discrimination legislation) and any standards or codes of conduct followed by the organization

X

Promoting high standards in professional conduct

X

Informing clients, tenants and potential tenants of MLR’s commitments

X

Support company strategic directions (Throughout the project)

X

Promoting cultural diversity in the workplace (Throughout the project)

X

Analyze the effectiveness of the project by developing questionnaires and surveys

X

Develop a document containing all the new procedures the company will be taking

X

Success criteria

Achieve all the results in the required timeframe

X

Achieve all the results with the given budget

X

Successfully implement the project

X

Schedule (all activities)

X

Budget

X

Worked well

Could have gone better

Despite all the constraints, we were able to deliver the project on time and within the required budget.

Having big changes in key variables such as delivery date and budget was really impacting.

Every team member gave 100% to finish the project and deliver what was proposed.

After implementing the project, we could have done the reviewing part better; we will definitely pay more attention.

When one team member was falling apart, the rest of the team supported him making the whole unit stronger again.

-

Lessons learned

Always be ready to adapt to new circumstances, scenarios and constraints, having risk management plans ready to be put in action.

When one member of the team needs additional help, do it right away to prevent that his performance affects the team and to make sure the team keep working in a symbiotic way.

Next steps / improvement plans

The first thing to be done is work in the follow up of the project, because since we had that deduction in the delivery date, we didn’t focused enough on that matter.

The second thing is develop more risk management plans, because it was clear that for some issues we weren’t fully prepared and if we had a plan already made, it would be much easier to handle some situatuions.

Project Title:

New Company Standards Program for Max Lionel Realty

Project Client:

Max Lionel

Date Version:

28/02/2017

Project Sponsor:

Max Lionel

Project Manager:

File Name:

Project NCSP