BSBADM502 Manage Meetings Sample Assignment
BSBADM502 MANAGE MEeTINGS
ASSESSMENT 2
Grow Management Consultants
Meeting Agenda
Type of Meeting: 2018 Leadership Conference
Meeting Facilitator: John Billy
Invitees: Bob Downs, Jack Steel, Sally Smith, Jane Simms, Leander Duval.
Call to order
Roll call
Open issues
- Description of conference topic
- Description of program
- Description of arrange suitable schedule of meeting
- Allocate roles and responsibilities
Adjournment
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Requirement |
Details |
|
Date |
15 Jan 2018 |
|
Time |
10:00 to 10:30 |
|
Duration |
Half hour |
|
Attendees |
Senior Management Consultant, Marketing manager, administration officer, management consultant contractors |
|
Meeting structure |
Formal |
|
Meeting purpose |
Discussion for the 2018 Leadership Conference. Discussion for the conference topic and program, arrange schedule of meeting, and allocate the job. 5 minutes for the briefing of the conference. 10 minutes for the discussion on the conference topic. 10 minutes for the discussion on schedule of meeting. 5 minutes for allocating job. Appropriate time between items for questions, discussion and decision-making. Operation Manager concluding remarks. |
|
Meeting chair |
Operation Manager - John Billy |
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Location |
Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney. |
|
Pre-reading materials for attendees |
A number of documents need to be distributed in hard copy to meeting participants at least one week in advance of the meeting, they are: Agenda Minutes of previous meeting Upgrade progress report Draft Workforce Agreement. |
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Documentation requirements for the meeting |
The following documents will be distributed in hard copy at the meeting: Leadership Conference handout. |
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Equipment required for the meeting |
Laptop data/video projector |
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Catering |
morning tea after meeting |
The proposed conference topic title for leadership conference 2018.
Managing teams - “Explore Your Possibilities.” and “Putting the Pieces Together.”
Team Member Selection
The first step in developing a cohesive team is careful selection of team members. When selecting team members, companies should take care to pair workers with peers they get along well with. If workers are placed with individuals they fight with or cannot work cooperatively with, the teams will likely not prove successful.
Objective Identification
For teams to function cohesively, all members must clearly understand the team objectives. Developing an objective is the first task that teams should undertake. After deciding upon an ultimate goal, workers will be better able to function cooperatively to work toward that goal.
Keep Communication Open
Communication is key in successful team building. Managers who oversee teams should encourage their workers to communicate regularly with each other. They may also develop methods to aid in their communication, such as setting up email lists that the members of the team can use to communicate with ease.
Promote Trust
For a team to be cohesive, the members that fill it must trust each other. Managers can promote trust by arranging trust-building exercises or encouraging employees to develop relationships that extend beyond the workplace, creating bonds between the members that fill the team.
Assist in Conflict Resolution
Even the best-planned teams experience conflict from time to time. While some managers may be hesitant to step in, it is a must when team members are experiencing conflict. By assisting in conflict resolution, managers can ensure that these conflicts don't hurt the overall team dynamic.
Notice of meeting
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2018 LEADERSHIP CONFERENCE MEETING MEETING NOTICE WHEN: 15 JAN TIME: 10:00 to 10:30 LOCATION: Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney. The team will meet on 15 Jan at 10am to 1030 am at the Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney. |
Conduct the meeting
2018 Leadership Conference Meeting – Meeting Agenda
15 Jan, 10am
Attendees
Senior Management Consultant, Marketing manager, administration officer, management consultant contractors.
Meeting description
The meeting is formal and follows a standard format including: minutes, business arising and correspondence.
|
Time |
Topic |
Speaker |
|
10.00 AM – 10.05AM |
Activity brief from the General Manager |
John Billy |
|
10.05AM – 10.10 AM |
Activity reports from the senior Manager consultant |
Bob Downs |
|
10.10 AM – 10.15 AM |
Activity reports from the marketing manager |
Jack Steel |
|
10.15 AM – 10.20 AM |
Activity reports from the administration project officer |
Sally Smith |
|
10:20AM – 10:30 AM |
- Questions, discussion and decision- making - operation manager concluding remarks |
John Billy |
